Renewal
Visa and Residence Permit Renewal Procedure
Visa & Residence Permit Renewal
Planning ahead is the safest way to maintain valid immigration status throughout your studies at UNISSULA.
Renewal at a Glance
Check your passport and immigration expiration dates.
Contact OIA for current requirements.
Complete all required documents.
Complete the applicable immigration procedure.
Recommended Preparation Timeline
| Period | Recommended Action |
|---|---|
| Early preparation | Check passport, ITAS, student status, and supporting documents. |
| Before expiry | Contact OIA and confirm the latest renewal requirements. |
| Application stage | Submit the required documents and complete immigration procedures. |
| After issuance | Verify the new immigration document and provide the required copy to OIA. |
Common Renewal Documents
- Passport.
- Current visa or residence permit.
- Proof of active student status.
- University supporting or recommendation letter where required.
- Academic documentation where required.
- Proof of applicable payments.
- Recent photographs where required.
- Health insurance documentation where required.
- Residence or accommodation documentation where required.
- Other documents requested by immigration authorities.
Renewal Procedure
Review Your Immigration Status
Check the exact type and expiration date of your current immigration document.
Contact OIA
Request the latest renewal instructions and document checklist.
Prepare Documents
Complete all university and immigration supporting documents.
Document Verification
OIA reviews the university-related documents before the immigration submission where applicable.
Immigration Processing
Complete the applicable immigration application, appointment, verification, or biometric procedure.
Receive Updated Document
Verify your name, passport number, immigration category, and validity period.
Update OIA Records
Provide the updated immigration document to OIA for university records.
Common Problems
| Problem | Recommended Action |
|---|---|
| Passport expiring soon | Contact your embassy and OIA immediately. |
| Missing documents | Ask OIA for the current checklist before submission. |
| ITAS approaching expiry | Start the renewal coordination immediately. |
| ITAS already expired | Contact OIA and the relevant immigration authority immediately. Do not assume the permit can simply be renewed after expiry. |
| Need international travel | Consult OIA and immigration before departure. |
Best Practices
- Maintain a personal immigration calendar.
- Set reminders well before the expiration date.
- Keep scanned copies of all immigration documents.
- Keep original documents in a secure location.
- Keep payment receipts.
- Update OIA when your personal information changes.
- Never use unofficial immigration agents without verification.
- Confirm current regulations before taking action.
Frequently Asked Questions
When should I start preparing for renewal?
Start preparing as early as possible before the expiration of your current immigration document. Contact OIA for the current procedure because processing requirements may vary.
Can I renew my permit after it expires?
Students should not assume that an expired permit can simply be renewed. Contact OIA and the relevant immigration authority immediately if your document has expired or is about to expire.
Can I travel while my renewal is being processed?
International travel during an immigration process may affect your application depending on your immigration status. Always consult OIA before making travel arrangements.
What if my passport is lost?
Report the loss immediately to the relevant Indonesian authorities and contact your embassy or consulate. Inform OIA so that the university can provide appropriate administrative guidance.
Where can I obtain the latest requirements?
Contact OIA UNISSULA and verify the current requirements with the official Indonesian immigration authorities.